Communication and Promotion Form

First Name

Last Name

Email

Phone Number

This is a...

Class / Group

Special Event

Video

N/A

I understand it is my responsibility to put this on my ministry calendar.

Yes, I will do this today

Yes, it is done

I need help doing this

Anything else we need to know?

Group/Class/Special Event

Name of event, class, group, etc.

Teacher (if applicable)

Summary description of class, event, group, other

Start date

End date of class

Starting time

Ending time

Amount of time you need to set-up

Amount of time you need to tear-down

Room Reservation

If at the church, room preferenced

If requesting a room, estimated size of class/event

Registration Information

If there is a limit for participants, place number of people below.

Registration deadline

My class/event/trip costs (do not include childcare or material costs)

Participants need to purchase the following materials (ie books, workbooks, etc)...

There is a material/book cost of...

This money should go into account name/number

Is the $2 fee accounted for in your cost? (If the cost is more than $20, please remember that PushPay charges a $2 fee per registration.)

If you are providing childcare, what is the cost and details needed.

Ask the following questions on the registration

Name

Spouse Name (if attending)

Email

Phone

Do you need any accommodation in order to attend?

I will need childcare

Names and ages of children

Allergies or special needs for children

Additional information/questions for the registration

Would you like something specific on the registration notification?

New Graphics

First Draft Deadline

Final Deadline

Please include specs of project (ie - dimensions; full color/one color; full-bleed / margin printing; final file needed). If unsure, leave blank.

Childcare

Childcare Guidelines
1. We offer childcare for kids 4 months through 10 years of age.
2. No food or drink will be served during childcare with the exception of a possible snack provided by the Childcare Coordinator if the class is 2 hours or over.
3. No outside food or drink or toy of any kind will be allowed in the childcare rooms without childcare coordinator approval. Cups and bottles must include child's name.
4. Classes and support groups will be given first priority for childcare.
5. Limitations
- 20 children 4 months to two years OR
- 24 children 3 through age 10 OR
- 36 children 4 months through age 10 when using the square for childcare (this is preferred)
6. Fee for childcare for participants, volunteers, and teachers children:
a. Classes that meet up to 10 times for a session - $20.00 per child for whole session
b. Classes that meet more than 10 times for a session - $30.00 per child
c. Volunteers will receive a 50% discount. Volunteers’ children will be required to be picked up when their duties are done.
8. All childcare providers 18 and older will be background checked.
9. Childcare Coordinator needs names of the registered children and the parent contact numbers two week in advance of the first day of class. Additional children may be admitted the day of the class as long as there is space available and the children are registered. Please continue to communicate with the Childcare Coordinator any new additions.
10. The person in charge of the class can choose whether they offer this childcare option to their volunteers that are teaching or helping with the class. We have limited space so remember that the childcare spaces offered to volunteers will limit the spots open for participant’s children.
11. If you offer this childcare option to volunteers, please have them sign up for childcare like the participants do.
12. If times, dates, or location of the class change, childcare may not be able to be offered. We will work with these requests if we can, but cannot guarantee that we will be able to grant these requests.
13. Childcare is only available for on-site events/classes.
Thanks for your help in making our childcare a safe caring environment for all the children we serve.

I have read and understand the above guidelines (please initial)

Would you like a list of the registered kids sent to you and the childcare coordinator a week before the class/event?

If you are requesting childcare for elementary kids, the gym will need to be utilized for childcare.

Sounds good!

I need the gym, let's talk.

No elementary kids will attend.

Worship

Length allotted for worship

Does your event have a theme? Tone desired?

Photos

Describe your photo needs

Website changes

Describe your website needs

Facility Support

Would you like your event to be considered for service host (custodial) coverage? Service host coverage will be determined by our facility director.

Would you like your event to be considered for set-up/tear-down assistance? Assistance will be determined by our facility director.

Please describe what you need from a facilities standpoint (facility hosts, wooden spools, trash cans, an additional trash pickup [if your event will generate a lot of trash for the dumpster], etc.).